Rules for the Maple Leaf Men’s Tennis Teams registered in the Peace River Men’s Tennis League
March 16, 2017
1. Players are to be Members
All Team members and Prospective Team members must be members in good standing of the Maple Leaf Tennis Club (dues paid) and be a Homeowner or Renter (limit of two per household) as defined by Maple Leaf Golf and Country Club.
2. Players must be registered with the League
Before playing in any match, the player must be registered with the “Peace River Senior Men’s Tennis League” and the appropriate fee paid. Players must join the league no later than January 31st each season. The Captains are responsible to ensure this.
3. Player Availability
a) To be registered on a team for the following season, an existing player must give assur-ance that he will be in residence at Maple Leaf and be available to play no less than 60% of the scheduled matches (e.g.: 12 of 20).
b) The 60% availability requirement in 3 a) can be applied pro rata in the situation where a new player is added to a team during the playing season.
4. Optimal team size and playing time equality
a) The optimal number of players on the Maple Leaf men’s teams is nine. All Captains should strive to maintain this number of players, as long as players are available to play at the appropriate skill level. It may become necessary to adjust the composition of some teams throughout the year due to sickness or injury, etc.
b) All players will have equal playing time proportional to their availability. A standard formula based on scheduled games follows and Captains will attempt to equalize percentage played as much as possible throughout the season. The entry level team (currently B5) is allowed to expand its roster to include a new category of player, (“Substitute Players “). Playing privileges of these players (limit of six) in League Games is restricted to those occasions when regular team members are not available.
SO (sit out)--player is available, but is requested to sit out
NA (not available)--not available by player’s choice i.e. away, sick or injured
c) Captains should keep a detailed team record of who plays by court, wins and losses, requested sit outs (SO) and when a NA (not available) occurs. This will also assist with the player evaluation process (Rule 7).
5. Adding/Removing Players to a Team during the Playing Season
If a team’s normally available player total falls below nine, the team Captain should seek to add a player, or players, to restore the optimum level of nine. A majority vote (50% +1) of the team members is required to accept the player on the team if there are already nine on the team. The procedure to add a player after informing the League Liaison, is as follows:
a) First: Consult with the Captain of the team at the next lower level to ascertain if any players on his team have indicated an interest to practice and play with the higher level team. If any individuals have expressed such an interest these players will be informed by their Captain that they are being considered for the potential opening.
b) Second: Discuss with the Liaison if there are any players on the "Prospective Players" list which might suit the team’s skill level needs.
c) Third: The Club Pro and the two Captains (Captain from the team requesting a player and the Captain from the team below)) will consult with and the League Liaison to ascertain which candidate best fulfills the team’s needs. All candidates will be promptly informed of the result.
d) It is recognized that a player may be unable to play for extended periods for medical or other reasons. Teams must also be able to fill their rosters with active players if ab-sences persist. Therefore an absence from League Play of One Full Season will result in the player receiving a Medical Designation. To preserve his player status for the following year he must be registered with the League, satisfy the 60 percent availability requirement and played his first match, not later than the end of the first week of Janu-ary. Failure to satisfy these requirements will result in the player being removed from the Team Roster. If he wishes to re-enter league play at some later date then he may do so following the procedure described in Rule 8.
6. ‘Calling up’ a Player to Avoid a Forfeit
a) When a team cannot provide a complete complement of six players for an up-coming match, that team may draw up a player not scheduled to play that week for his team at a lower level. The Captain of the higher level team may select any player from a list of the players not scheduled to play for the lower level team.
b) Players playing at a level above their registered level must play on court 3.
c) Any decision requires the agreement of both Captains.
7. Movement of Players for the Following Year
a) By February 20th of each year, team Captains and Co-Captains will survey their team members to determine if any players plan to drop out, or desire realignment. In addition, if the team Captain and Co-Captain determine that changes in the makeup of their team will be required, they will notify the Liaison. The players’ interest will be communicated to the Club Pro for his consideration and input.
b) By March 1st recommendations for the following year’s team roster will be made by the Resident Pro. These recommendations will be based on:
1. Match Results by Player (obtained from the League web-site.)
c) A committee of three Captains/ or Co-Captains and the League Liaison will be appointed yearly by the Captains’s Committee to review the recommended team lists and ensure that:
d) If the Club Pro is unable or unwilling to conduct the evaluation of player rankings, then by March 1st all players will be rated by their team members. The following form will be the tool for evaluation. The individual ratings must be kept confidential by the Cap-tain. This is only a working tool to assist the Captains in player movement.
Evaluation Form (completed before March 1st.)
Force rank team members by 1 thru 10, with 1 being the highest
When ranking, consider abilities, availability, compatibility, camaraderie, etc.
This form is confidential to yourself and the team Captain.
e) When the team’s evaluation process (by Club Pro or by Team Members) has been completed, the Liaison will call a meeting of all Captains and Co-Captains during the first week in March to determine realignment between teams. The evaluation form by team members is only a working tool to assist the Captains in assessing potential player movement. It does not necessarily mean movement of players up or down. Before the March General Meeting of all Maple Leaf team players, the Captains will notify players of their proposed team placement. The Captains will meet again prior to the start of the new season to make further adjustments due to unforeseen issues which occurred during the summer.
8. New Players Coming into League
a) New players of various skill levels are encouraged to request to join the Maple Leaf Tennis teams. A potential new player must contact the Maple Leaf League Liaison and submit his request to be on the Prospective Players List to start this process. To be on the list requires that he is a Maple Leaf Tennis Club Member (dues paid). There is no guarantee that a position will be open on any given team.
b) The Liaison will coordinate with the appropriate Captains who will arrange an assessment of the skill level of the player and determine the proper team placement, should a position become available. Except for the B-5 level, if a new player is to be added to a team, it is recommended that the individual be registered at the team level below his assessed skill level to allow the individual to prove himself.
9. Participation in Team Development
All players should attend all practices and weekly lessons with the Pro being taken by the team. As of the 2016-17 season new players coming into the Maple Leaf Men’s Tennis League, or current players that move to another team either upward or downward are re-quired to take lessons with the Pro provided the new team they will be playing with has also elected to take lessons with the Pro.
10. Court wear
Maple Leaf encourages all players to wear matching outfits consisting of red shirts and white shorts.
11. Rules and Conduct
Team Captains should be familiar with the “USTA” rules of tennis and the “Peace River Rules of Conduct and Play”. The Liaison has the responsibility to ensure the Captains are so informed.
12. Balls for Home Matches
The team Captains will provide new tennis balls for the home matches and the cost will be shared by the team players.
13. Attendance at Meetings
The Captains must attend all Maple Leaf Captain’s meetings and it is recommended that Co-Captains also attend. A Captain unable to attend should appoint a representative to attend.
14. Selection of Captains
Captains will be elected by team vote (50% plus 1). When a team is reorganized following the March meeting of the Captains, or other major changes have occurred on the team, (Captain resignation, etc.); the existing Captain should convene a meeting of the team for the purpose of electing a Captain and/or Co-Captain. The experience of being a team Captain is educational and rewarding. It is an experience that should be shared. Captains will not remain in office longer than two consecutive years. Each member of the team will have the opportunity to be Captain before a player may repeat as Captain on the same team.
15. Equality of Captains and Teams
a) No Captain shall have the authority over another Captain or another team.
b) The success of all Maple Leaf Teams is of equal importance.
16. Rule Changes
Proposals to amend these Rules must be submitted to the League Liaison in writing with two supporting signatures not later than March 1 prior to the Annual Meeting of the Maple Leaf Men’s Tennis League for consideration by it’s Members.
REPLACES VERSION DATED March 10, 2016
It is recommended that all Maple Leaf players in the Peace River Senior Men’s Tennis League be made aware of these rules as posted on the Tennis Club Website.